1. General Statements

1.1. Genealogia Polonica is dedicated to researching and conducting professional family history research services. Before using our website at genealogiapolonica.com, genealogiapolonica.de or genealogiapolonica.pl (hereafter, the “Website”) or enlisting the services of Genealogia Polonica, please review the following terms and conditions, which define your rights and benefits as a user of the Genealogia Polonica Website and Services (as defined below).

1.2. Genealogia Polonica belongs to PROTONmedia Barbara Domagała, Kaczmarskiego 8/29 Str., 02-679 Warsaw.

1.3. Most Content provided by Genealogia Polonica is copyrighted by or licensed to Genealogia Polonica, PROTONmedia, its agents or third party providers, and may be used only in accordance with the limited use license below.

1.4. These Terms apply to all users of the Website or the Services on or after September 1st, 2018.

2. Limited Use License

2.1. Any research report that is sent to you is a copyrighted material.

2.2. You are licensed to use the Content only for personal use. The republishing of whole or significant portions of any Content or Services produced by Genealogia Polonica is prohibited.

2.3. Genealogia Polonica holds no claim to copyrights for the copies of original records and other photocopied documents taken from books or other scripts. Therefore, you can copy these materials in accordance with the current copyright laws.

3. General Terms

3.1. You must be 18 years or older to request or order our Services.

3.2. If you are interested in purchasing our Services, please provide a complete research request to Genealogia Polonica online at genealogiapolonica.com, genealogiapolonica.de or genealogiapolonica.pl according to your needs. By placing an order you must accept Genealogia Polonica’s Terms of Service and Privacy Policy.

3.3. Once we have received a research request from you, someone from our team will reach out to you to discuss your research needs and collect additional information from you.

3.3. Sometimes we may ask for a signed Authorisation form, before we will begin providing Services.

3.4. To conduct some of the Services, especially those that need accessing documents younger than 100 years, we may ask for an original piece of signed Authorisation that you’ll have to send to us via traditional mail, as well as a complete set of documents prooving your relation to researched person.

4. General Rules for Orders and Services

4.1. The fee that you pay for our Services is for our expert time and attention.

4.2. Most research results will be delivered with photos, but sometimes due to local archives regulations taking photos might not be possible. You will be informed about that before purchasing the research.

4.3. Although Genealogia Polonica makes a basic research before the payment to ensure the research is possible, it doesn’t guarantee that the research will bear any result. In such a case the money isn’t returned.

4.4. Unless otherwise specified, research steps are most often completed in up to 6 months from payment (all plans but the Platinum one) or order (Platinum Plan). In case of a delay extending the 6 month period, we will notify you.

5. Detailed Rules for Orders & Services

5.1. Gold Plan

5.1.1. Placing an order entitle you for a 5-hour free analysis, after which you will recive information whether we are able to conduct your research or not.

5.1.2. In some rare and complex cases it is possible that the analysis will require more than 5 hours. You will be then asked whether you want to cancel your order or continue analysis. If you decide to continue, you will be billed for further analysis according to Genealogia Polonica’s current price list.

5.1.3. If you purchase a Gold Plan we bill hourly and 4 hours research is a minimum. The package of hours is chosen and paid in advance according to your needs.

5.1.4. The hourly rate doesn’t include fee for photos, translations, journey costs and other costs Genealogia Polonica will have to spend to complete the order.

5.2. Platinum Plan

5.2.1. If you purchase a Platinum Plan there is no initial payment required. You will be billed after the research and before receiving the results.

5.2.2. You will be billed for each new person Genealogia Polonica will find for your family tree. There are no other costs like for photos, journey and other costs Genealogia Polonica will spend to complete the order. However you will be billed additionally if you order another Service together with the Platinum Order, e.g. translations.

5.2.3. New persons in Platinum Plan are qualified and therefore charged as follows:

a) ancestors are: parents,

b) relatives and in-laws are: siblings, half-siblings, step-parents, siblings’ spouses in 0 and -1 generation,

c) you may decide to order also siblings’ spouses in further generations and they will be qualified as in point b).

5.2.4. New person is billed and added to tree at the moment we find his or her first and last name, no matter the type of document or material that states it and regardless the facts that will be discovered later, including that it may turn out the name that was different in fact.

5.3. Priority Service

5.3.1. Priority Service can only be performed at Client’s demand and after Genealogist’s approval.

5.3.2. Priority Service does not guarantee any specific date of results delivery, therefore the fee is non-refundable. However Genealogia Polonica will use all available methods to fulfill the order as soon as possible.

5.3.3. By choosing a Priority Service, Clients based in European Union renounce the law to cancel their order within 14 days from placing it (see 7.2.).

5.3.4. Priority Service is billed 130% regular price.

5.4. Polish Citizenship Service

5.4.1. Polish Citizenship Service consists in a procedure formally and officially called Confirmation of Polish Citizenship.

5.4.2. To purchase the Polish Citizenship Service Client must be positively qualified by Genealogia Polonica.

5.4.3. Service is paid in two instances.

5.4.4. First instance is being paid for collecting the documents from Poland (including up to 24 hours research, journey costs, stamp duties and access costs) and preparing the list of documents Client has to deliver on his own. Any fees and costs related to completing the documents from countries other than Poland are being paid by Client (e.g. stamp duties, apostilles etc.). If Client already has all or most of needed documents, the fee can be discounted.

5.4.5. Second instance is being paid for preparing and placing Client’s Polish citizenship application (including sworn translations, stamp duties etc.). In case of refusal of claiming Polish citizenship for Client, the application can be updated or the second instance payment can be refunded upon Client’s request. Upon Client’s request Genealogia Polonica will refund the second instance payment reduced by the costs Genealogia Polonica used. Return will be issued within 30 days from claiming.

5.4.6. For a group order, when applying persons are siblings or parents and children, the 2nd person gains 20% discount, 3rd person gains 30% discount and next persons gain 50% discount on both instances. All applications must go together in the same time.

5.4.7. For a group order, when applying persons are relatives prooving their Polish citizenship with the same common ancestor, but they do not qualify to point 5.Y, the 2nd person gains 5% discount, 3rd person gains 10% discount and next persons gain 15% discount on both instances. All applications must go together in the same time.

5.4.8. For inviting other persons to place their Polish Citizenship order, Client can get 5% discount for each affiliate order gaining up to 30% discount total. This doesn’t apply to past payments.

5.5. Recommendation Program

5.5.1. One can join the Recommendation Program as a Recommending Person by filling out proper form on the Website.

5.5.2. Only Genealogia Polonica’s Clients who have ever used any paid Services in the past can become Recommending Persons.

5.5.3. Recommending Person receives unique code called GP-code.

5.5.4. When new Client, who has never placed an order before, places an order using Recommending’s Person GP-code, his order value will be automatically discounted and the GP-code will work as a gift voucher.

5.5.5. When new Client, who has never placed an order before, places an order using Recommending’s Person GP-code and pays for it, Recommending Person gains a gift voucher.

5.5.6. The minimal order value for a new Client to qualify to the Recommending Program benefits is $420.

5.5.7. Recommending Person can use up to 3 gift vouchers in one order of minimal value of $300USD or 330€.

5.5.8. Gift voucher value is:

a) 55€ for Clients and Recommending Persons with billing address in EU (incl. UK) until August 31st, 2020,

b) $50USD for Clients and Recommending Persons with billing address outside EU until August 31st, 2020,

c) 38€ for Clients and Recommending Persons with billing address in EU (incl. UK) after August 31st, 2020,

d) $35USD for Clients and Recommending Persons with billing address outside EU after August 31st, 2020.

5.5.9. Recommending Person will receive his voucher code not before 14 days and not longer than 28 days from the payment done by new Client.

5.5.10. GP-codes and gift vouchers are not refundable and it is not possible to exchange them for money.

5.6. DNA analysis

5.6.1. Minimum number of hours ordered for DNA analysis is 12.

5.6.2. Before we start the main analysis and the payment, Genealogia Polonica will start with a quick insight to Client’s DNA results and discuss the method of sharing your DNA results.

5.6.3. Genealogia Polonica never asks for Client’s RAW DNA file and therefore never stores it in any way.

5.6.4. Client may decide to share his RAW file with Genealogia Polonica. In such a case Genealogia Polonica Genealogist will download the RAW file and use it only to upload it to database discussed with Client. Genealogia Polonica Genealogist will delete the file permanently after uploading, as soon as possible, not longer than within 24 hours from downloading, unless discussed otherwise. Genealogia Polonica Genealogist will permanently delete the link or e-mail message in which the file was sent, as soon as possible, not longer than within 24 hours from downloading, unless discussed otherwise.

6. Other Types of Services

6.1. Other types of Services will be conducted and billed in accordance to specific rules that are described on the Website or will be presented as a personal offer via e-mail message.

7. Cancellation Policy

7.1. In order to cancel the Services you ordered, you must email us at [email protected] If you cancel the Services, the up-to-date research will be summarized and settled and the remaining funds will be returned. The order for first 4 hours research is non-refundable.

7.2. If you are based in the European Union, there is a 14 day period when you may, without giving any reason, terminate your order and we will refund any amounts paid by you.

8. Final Statements

8.1. Any action to enforce the Terms of Service shall be brought in the courts located according to Genealogia Polonica’s residence.

8.2. Should you have any questions regarding our Terms of Service, please contact us at [email protected]