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Privacy Policy

(for the Polish version go to Polityka Prywatności)

Policies for private data processing in Genealogia Polonica.

  1. Private data controller is Genealogia Polonica with a legal representation of Genealogia Polonica E. Karpińska, R. Michalak Spółka jawna, placed at ul. Dworskie Ogrody 58/10, 35-214 Rzeszów, called in a following document a Bureau.
  2. Bureau processes Clients’ private data for the following purposes:
    1. carrying out orders, e.g. searching for family members, deceased or alive
    2. marketing purpose appropriate to the consent given by the Client, e.g. sending newsletters, publications, opinions, and testimonials
    3. quality assurance appropriate to the consent given by the Client, e.g. request for a survey or sharing an opinion
    4. photographic documentation of family gatherings and trips, copying and processing of photos provided by the customer, e.g. retouching
    5. saving data in web browser cookies
  3. Bureau provides third party entities with Clients’ private data only when it is essential for realisation of the following task:
    1. carrying out Client orders for searching in State Offices and Archives, using a letter of authority
    2. carrying out Client orders of finding living relatives, e.g. to inform about being searched and informing Client about the person found
    3. tax and legal service of the Bureau, e.g. reclaiming lost property
    4. fulfilling the legal duty of providing data to State Authorities, e.g. tax auditing
    5. carrying out some types of Client orders, if Client allowed to pass his private data to another entity, namely, but not only Polish citizenship service
  4. The Client’s personal data are acquired by the Bureau directly from the Client through the order or contact form on Bureau’s website.
  5. Upon the Client’s request Bureau may gather and process other persons’ data:
    1. from the sources and documents provided by the Client, e.g. letters, family heirlooms, photos, memories
    2. publicly available sources, e.g. social networks, phone books when there is a legitimate reason to consider the person, called in the following text Searched, a person Client wants to find
  6. Personal data of the Client’s Relatives are processed and used to verify kinship and establish a contact between the Client and the Searched, with consideration of the following:
    1. when the Searched does not confirm kinship or does give consent to establish contact with the Bureau or the Client her data will be archived and will not be processed until new circumstances occur, e.g. finding new documents suggesting kinship
    2. upon Searched request, her data will be removed from Bureau data sets
    3. Bureau is not a controller of the Searched personal data originally owned by the Customer
    4. The personal data owner (Client, Searched) is entitled to view, edit and remove her data from Bureau data sets
    5. Bureau informs that, according to current law, private data protection does not include the deceased.
    6. For information about private data stored and methods of its processing please contact by sending an e-mail to eliza@genealogiapolonica.com
    7. Everyone is entitled to submitting complaints considering private data processing to Prezes Urzędu Ochrony Danych Osobowych (Head of Private Data Protection Office) placed at ul. Stawki 2, Warszawa.
  7. Regulations of the Newsletter according to the Omnibus directive
    • The owner of the website operated at: www.genealogiapolonica.com (hereinafter: service) is Genealogia Polonica E. Karpińska, R. Michalak Spółka jawna, conducting business in Rzeszów at: Dworskie Ogrody 58/10, 35-214 Rzeszów, NIP: 5170424109 KRS: 0000962057, e-mail address: eliza@genealogiapolonica.com, phone number: +48 668 202 197 (hereinafter: service owner).
    • The Terms and Conditions define the rules for the Newsletter service, which enables the conclusion of an agreement for the provision of free digital content by the service owner to the website user (hereinafter: service user). Within the Newsletter service, the service user does not make a monetary payment, but transfers his/her data to the service owner.
    • The Newsletter service consists of cyclic, free of charge sending by the owner of the service to the e-mail address provided by the service user commercial and marketing information concerning the service.
    • The use of the Newsletter service is available to each site user after providing in the Newsletter service section of the site his/her e-mail address or other data covered by the Newsletter service sign-up form, and then accepting the Newsletter service sign-up (by clicking on the “SAVE” button or a button of the same meaning.   Clicking on the indicated button by the user of the website means that he/she agrees to start the Newsletter service.  (if we use double opt in when signing up for the newsletter this sign up should be more elaborate i.e. after clicking on the “SAVE” button or a button of identical meaning the link activating the Newsletter service will be sent to the user, clicking on the link activates the Newsletter service).
    • Activation of the Newsletter service signifies the service user’s consent to the sending of marketing and commercial information by the service by means of electronic communication means within the meaning of the Act on Providing Services by Electronic Means, as well as consent to the use by the service owner of telecommunications terminal equipment for the purpose of direct marketing and transmission of commercial information in this channel of communication according to the Telecommunications Law.
    • Expressing consent by the user of the service is voluntary, however it is necessary to activate the Newsletter service, its absence means that the service cannot be provided.
    • The service user may, at any time and without giving any reason, resign from the Newsletter service by: pressing the button : “unsubscribe” located in each message addressed by the service owner to the user within the Newsletter service, e-mail message addressed to the service owner sent to the e-mail address: eliza@genealogiapolonica.com. At the same time, please note that unsubscribing from the Newsletter should be as easy as the subscription itself.
    • Resignation means immediate termination of the Newsletter service, i.e. the service user ceases to receive messages within the Newsletter service and the service user’s data is deleted from the Newsletter service recipients’ base.
    • All content submitted within the Newsletter service is subject to copyright protection vested in the owner of the Newsletter service.
    • The service user may file a complaint against the Newsletter service by sending an e-mail to: eliza@genealogiapolonica.com.
    • The complaint should contain data enabling identification of the service user submitting the complaint, a description of the irregularity and the complaint demand. The time limit for consideration of the complaint by the service is 14 days. The service user will be notified of the resolution of the complaint via e-mail.
    • A service user who is a consumer may, in matters relating to the Newsletter service, make use of out-of-court methods of handling complaints and asserting claims.
    • Information on the processing of personal data in the provision of the Newsletter service can be found at  https://genealogiapolonica.com/privacy-policy
    • The owner of the service is entitled to make changes to the Regulations. Changes will be announced through newsletter. Amendments to the Terms and Conditions shall become effective within 7 days from the date of announcement of the Terms